Top 5 Microsoft Outlook Tips You Should Know

You can simplify email, calendar, contacts, tasks, and more with these top 5 Microsoft Outlook techniques. Everything is in one convenient location! It’s no surprise that it’s been steadily increasing on mobile since 2017!

Because of the enormous number of Outlook users, there are a variety of Outlook tips and tricks available to assist them in becoming more productive at work. Here are some pointers to help you get the most out of Outlook.

You might imagine that if you’re one of the millions of Outlook users, you already know how to get the most out of the programme. We’ve produced a list of five lesser-known strategies for your convenience.

1. In Outlook, how can I schedule an e- mail?

You can specify the exact time you want your email to be sent using Outlook. Outlook must be online and connected to the Internet in order for this functionality to work. Take the following steps:

1.Write a message to the person you’re sending it to. Create a new message, reply to one that has already been sent, or forward one that has already been sent.

2.Select “Options” from the drop-down menu.

3.In the More Options section, choose “Send Later.” group

4.Decide on a date and time for sending the message to the recipient.

5.Select “Send” from the drop-down menu.

6.Finally, in the message window, select the Send option.

Your message will be retained in the outbox until the specified time has passed before being dispatched.

2. How do you alter your Outlook signature?

If you wish to make a permanent update to your signature, you can do so in all of your Outlook messages. This is easy to perform with the Signatures and Stationery dialogue box.

1.To generate a blank email message, open Outlook and click “New Email” in the ribbon bar.

2.Go to the top of the untitled email message and click the ribbon bar. To see the signatures, go to “Signature” and then “Signatures…

3.Select the signature you want to update in the “Select signatures to edit” window at the top left of the screen.

4.In the “edit signature” window that displays below, make any necessary modifications to the signature. You can edit the text and the formatting, as well as add stuff like photos.

5.Hit the “OK” button when you’re finished. The signature you just inserted will appear in all new email messages.

How can I switch from one signature to another in an Outlook message?

Changing the signature that appears automatically in new email messages is a simple procedure that may be completed in two steps:

1.To add a signature to an untitled email, select it from the ribbon bar and then click “Signature.” Then select a different signature from the drop-down selection. The signature will be altered to the signature that you have chosen automatically.

2.While you’re still in the email message, you can modify your signature. You only need to change the signature phrase or remove it entirely.

Any current signature in the email message will be replaced when you select a signature from the drop-down menu.

3. How can I BCC someone in Outlook?

The receiver cannot see the blind carbon copy (Bcc) box in Microsoft Outlook by default. Bcc is a useful function when you want to send an email to a specific individual or group without displaying the recipient’s name and email address to other recipients.

1.Create a new email message, reply to one that has already been sent, or forward one that has already been sent.

2.In a new message, go to the Options tab. When you’re writing a reply or forwarding an email, go to the Message tab.

3.In the Show Fields menu, choose “BCC.”

4.In the Bcc section of your email, provide the people whose addresses you don’t want other recipients to know about.

5.In the To area, at least one email address should be given. It’s possible that the email address you offer is your own or someone else’s. The address specified in the To box may be seen by all recipients, including those on the Bcc list.

4. How can I unsubscribe from an Outlook e- mail?

Assume your firm utilises Microsoft Outlook, which is hosted on a Microsoft Exchange Server collaboration server.

 You get many advantages over regular Outlook account users in this case, including the ability to search multiple mailboxes, stronger security measures, and the ability to recall or even replace an email message.

Unsending emails is a tool that allows you to recover emails that were sent by mistake, such as when you forgot to include important information or unintentionally hit the dreaded “Reply All” button on a private email.

 You also have the option of changing the recalled message with a personalised message.

Reply to an Email

1.In the Navigation Pane of Outlook, navigate to the “Sent Items” folder. When you double-click on the message you want to recall, it will appear.

2.Select the “Message” tab in the email message box.

3.Select “Recall This Message” from the “Actions” drop-down arrow in the Move group. “Delete Unread Copies of This Message” is the option.

4.Check the box next to “Tell Me if Recall Succeeds or Fails for Each Recipient” and then click “OK” if you want to be told if your recall effort is successful or unsuccessful for each recipient.

In place of an email,

1.Go to the “Sent Items” folder in Outlook’s Navigation Pane. Double-click on the message you’d want to recall to see it.

2.Select the “Message” tab in the email message box. Select “Recall This Message” from the “Actions” drop-down arrow in the Move group.

3.The option to select is “Delete Unread Copies and Replace With a New Message.” Click the “Tell Me if Recall Succeeds or Fails for Each Recipient” check box if you wish to be notified when your recall effort succeeds or fails for each recipient.

5. How can I set up my Outlook calendar to be out of the office?

When you’re on vacation, setting your email to automatically reply with “out of office” is a time-saving function. People who contact you will receive an automated response alerting them that they will not receive a response.

This article explains how to set up an automated out-of-office reply in both the desktop and web versions of Microsoft Outlook.

1.Click the gear icon in the top right-hand corner of your Outlook mailbox when it opens.

2.The option to “View all Outlook settings” should be chosen.

3.Select “Automatic responses” from the drop-down menu.

4.The black and white slider to click is next to “Turn on automatic replies.”

5.Select the choices you want to make available for your automatic responses by checking the boxes next to them.

6.Fill in the blanks with your favourite “out of office” message.

7.”Save” should be selected.

Last Thoughts

Microsoft Outlook is a versatile email programme that can handle a variety of jobs. In addition to the standard set of options, as detailed in this article, one can add useful Outlook features to their to-do list. Surprisingly, many Outlook users are utterly ignorant that these options exist. That’s why we’ve put together a list of the top 5 MS Outlook tips you should be aware of.

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